LIFECYCLE MANAGEMENT

Manage Every Lease from Start to Finish

Track leases through every status — Draft, Pending, Active, Modified, Terminated, and Expired. Nine categories, flexible payment structures, and automatic amortization schedules.

Lease Status Flow
DraftInitial entry, not yet submitted
Pending ApprovalAwaiting checker approval
ActiveApproved and generating schedules
ModifiedChanged via modification scenario
TerminatedEarly exit with gain/loss
ExpiredReached natural end of term
RejectedReturned by checker for rework

Complete Lease Status Flow

Every lease follows a clear, auditable path through its lifecycle.

Draft
Pending Approval
Active
Modified
Terminated
Expired
Rejected

9 Lease Categories

Building
Land
Plant & Machinery
Furniture & Fixtures
Vehicles
Computer Equipment
Office Equipment
Leasehold Improvements
Others

Input Parameters

Lease Number — Unique identifier for the lease
Lease Name — Descriptive name for easy reference
Category — One of 9 predefined lease categories
Monthly Rent — Base rental amount per month
IBR (%) — Incremental borrowing rate for discounting
Escalation (%) — Annual rental escalation percentage
Frequency — Monthly, quarterly, semi-annual, or annual
Start & End Dates — Lease commencement and expiry
Security Deposit — Refundable deposit amount
ARO — Asset Retirement Obligation, if applicable

Purpose-Built for Lease Management

9 Lease Categories

Building, Land, Plant & Machinery, Vehicles, Computers, and more — each with category-level reporting.

Custom Payment Tiers

Define variable rent structures with different amounts for different periods within a single lease.

Variable Frequencies

Monthly, quarterly, semi-annual, or annual payment schedules with automatic date calculations.

Automated Tenure Calculation

Enter start and end dates — the system calculates tenure, periods, and generates the full schedule.

Complete Amortization Schedules

Auto-generated schedules for Lease Liability (LL), Security Deposit (SD), Asset Retirement Obligation (ARO), and Right-of-Use (ROU) asset.

Multi-Company Assignment

Assign leases to specific companies within your organization hierarchy with per-company settings.

Frequently Asked Questions

What lease categories does ZapLease support?
ZapLease supports 9 categories out of the box: Building, Land, Plant & Machinery, Furniture & Fixtures, Vehicles, Computer Equipment, Office Equipment, Leasehold Improvements, and Others. Each category has its own reporting and grouping capabilities.
Can I set up custom payment structures?
Yes. Beyond standard escalation, ZapLease supports custom payment tiers where you can define different rental amounts for different periods. For example, ₹1,00,000 for months 1-12, ₹1,10,000 for months 13-24, and ₹1,25,000 for months 25-36.
How are amortization schedules generated?
Schedules are generated automatically when a lease is approved. The system calculates Lease Liability (LL), Right-of-Use (ROU) asset depreciation, Security Deposit (SD) amortization, and Asset Retirement Obligation (ARO) schedules based on your input parameters and IFRS 16 / Ind AS 116 requirements.
What happens when a lease expires?
When a lease reaches its end date, it is automatically moved to 'Expired' status. All remaining balances are settled in the final period's amortization entries, and the lease becomes read-only in reports.

Take Control of Your Lease Portfolio

See how ZapLease simplifies lease lifecycle management from day one.

No credit card required
Free personalized demo
Setup in under 30 minutes