ENTERPRISE CONTROLS

Enterprise-Grade Approval Workflows

Three-tier role-based access control with maker-checker approval, complete audit trail, and email notifications. Every lease change is tracked and authorized.

Approval Queue

Office Lease - Tower B

LS-0042 by Priya S.

Pending

Vehicle Fleet - Q3

LS-0041 by Rahul K.

Approved

Warehouse Lease

LS-0040 by Anita M.

Rejected

IT Equipment Lease

LS-0039 by Vikram T.

Pending

Three-Tier Role-Based Access

Clear separation of duties ensures compliance and accountability at every level.

Super Admin

  • Create and manage companies
  • Manage Company Admins
  • System-wide configuration
  • Cross-company read-only access
  • View all reports across entities

Company Admin

  • Approve or reject lease submissions
  • Manage employee users
  • Create leases directly (no approval needed)
  • View all reports for their company
  • Manage company-level settings

Employee

  • Create lease entries (requires approval)
  • View approved leases
  • Submit lease modifications
  • Track submission status
  • Resubmit rejected leases

Approval Workflow

Submit

Employee creates a lease entry and submits it for approval.

Review

Company Admin reviews the submitted lease details and schedules.

Approve / Reject

Admin approves (lease goes Active) or rejects with a reason.

Resubmit

If rejected, the employee corrects and resubmits for approval.

Built for Compliance

Complete Audit Trail

Every action — creation, submission, approval, rejection, modification — is logged with user, timestamp, and details.

Email Notifications

Automatic email alerts for lease submissions, approvals, and rejections keep everyone informed in real time.

Rejection Reasons

Admins provide specific rejection reasons, giving employees clear guidance on what needs correction.

Approval History

View the complete approval history for any lease — who submitted, who reviewed, when, and what changed.

Frequently Asked Questions

Can a Company Admin bypass the approval workflow?
Yes. Company Admins have the ability to create leases directly without requiring approval from another user. This is by design — only Employee-level users are subject to the maker-checker workflow.
What happens when a lease is rejected?
When a Company Admin rejects a lease, they must provide a rejection reason. The employee receives an email notification with the reason and can edit the lease and resubmit it for approval. The rejection is logged in the audit trail.
Can I have multiple Company Admins for one entity?
Yes. You can assign multiple Company Admin users to a single company entity. Any of them can approve or reject lease submissions for that company.
Does the Super Admin need to approve leases?
No. The Super Admin role is focused on system administration — creating companies, managing admins, and viewing cross-company data. Lease approvals are handled at the Company Admin level.

Enterprise Controls, Zero Friction

See how ZapLease's maker-checker workflow ensures every lease is properly authorized.

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